Prepare and Write Pay Checks

Under this menu option you may select enter or delete requests to print pay checks, see a list of pay checks scheduled to be printed, print pay checks, and set the printer alignment.

Entering Pay Requests

BBPR does not calculate withholding amounts. You must calculate the amount of pay and all withholding amounts before entering the request to prepare a pay check. When you know these amounts and are ready to enter the pay request click:

Select:

Prepare and Write Pay Checks -> Enter & Delete Pay Requests -> Enter Employee Pay Requests

Figure: Enter Pay Request

1. Double click the Employee Code box to select the employee name from the employee Database. (You can not enter requests for employees who are not in the Employee Database.) When the Employee Selection Window appears highlight the employee name by placing the mouse pointer over the name and clicking a mouse button. The Employee's name will automatically appear in the name box. Verify that it is the employee you want and then continue with the entry.
2. Enter the Gross Pay. This is the amount of pay the employee has earned before any withholding or voluntary deductions.
3. Enter each of the tax withholding amounts you have calculated for this check, if any. Leave blank any boxes not needed.
4. After you have entered the gross pay and all deductions you may either enter the Net Pay Check amount or simply click the Calculate button and the amount will be automatically calculated and entered into the box. If you enter the amount and it is incorrect the program will warn you of the amount of the error and you must either enter the correct amount or click the Calculate button and the program will enter the correct amount for you.
5. Click SAVE to add this pay check request to the Database. If you click Close without saving the data you entered the data will not be saved and you must enter it again.
6. Add another pay check request on the blank screen or click Close to return to the main menu.

Once requests have been entered they may be canceled by selecting:

Select:

Prepare and Write Pay Checks -> Enter & Delete Pay Requests -> Delete Employee Pay Requests

When the list of outstanding requests appears click on the item to delete and confirm the deletion. The item will be removed from list.

Additional options under Prepare and Write Pay Checks allow you to see the view the list of check requests, set the printer alignment and print the checks. Printer Alignment is critical to proper check printing. See the following section on how to align the printer. When the printer is properly aligned and you are ready to print the checks;