Posting the Check Entries

Posting is the process of calculating the Net Transaction amount for checks and adding it to, or subtracting it from, any amount already in the Net Transaction column of the relevant general ledger account for the month of the entry.

Transactions can only be Posted one time - the program will not allow double posting. You have the option to view all unposted checks before posting. To view all unposted checks held in the Check Journal select;

• Banking -> Check Journal -> Post Check Journal to Ledger -> View Unposted Checks

When you originally entered a check you charged it to some general ledger account. Before making the entries you also selected a bank account on which the batch of checks was drawn. Both the individual account(s) and the bank account will be automatically updated with the Net Transaction amount. In the case of the bank account the Net Transaction amount deducted for each month is the net sum of all checks drawn from that account for the month. For each individual account you entered in the Check Entry Window that account will show the individual check and its amount.

To Post checks select;

• Banking -> Check Journal -> Post Check Journal to Ledger -> Post Checks

You will again be asked for the Bank Account to Post and the month to Post. This gives you an opportunity to Post each month whenever you want without Posting other checks in the batch which belong to a different month. This allows greater (timing) control over when you record items. You may, of course, Post any month at any time.