Unlike Payments, which are automatically journalized, Credits must be journalized by selecting Move Applied Portion of Credits to General Journal from the Credit Selections menu. Journalizing Credits creates an entry in the General Journal to record the application of the credit in the BasicBooks General Ledger. No credit data is sent to the General Journal until you have completed this step. Only the applied portion of a credit is forwarded into the General Journal. Credit amounts which have not been applied are not journalized and are not used for any purpose until they have been applied.
You may View Unjournalized Applied Credits which have not yet been journalized by selecting the first option.
To move the Applied Credits into the General Journal in the BasicBooks General Ledger select the second option. You will be asked to select the month for which you want credits journalized. After the Credits have been journalized you may view credit entries from within the BasicBooks General Ledger program by selecting the General Journl menu option. Posting the Credits to the individual General Ledger Accounts Receivable account and other accounts must be done from within the BasicBooks General Ledger.